This policy pertains to both St. Gabriel the Archangel School, Kindergarten through Grade 8, in addition to St. Gabriel Childcare, which includes all includes, Preschool, Pre-K, Jr. K, After School Enrichment and Summer Camp.
Family Registration:
· Families will submit payment of a non-refundable registration fee, per child, in order to reserve their child’s place in their specific program, for each school year.
· All families must submit the completed online registration (including setting up a valid FACTS account) before their children can attend any program.
Tuition Rates:
· The recommended tuition rates for the upcoming school year are approved by the Finance Council and presented to the School Board and Parish Council. They will be communicated to the parents after approval.
· A pro-rated tuition amount will be calculated for new families who register after the start of the school year.
· Families with children in St. Gabriel Preschool have one standard rate depending on the number of weeks in attendance, and the time of pickup. The number of weeks in attendance is calculated according to the number of weeks remaining in the program (Full Year or School Year) upon entering the program.
· For accounts with school-age children, Kindergarten through Grade 8, there are two types of tuition rates: Active Parishioner and All Others. These categories are explained as follows:
· Active Parishioner Rate:
§ An active member of St. Gabriel in good standing with a Stewardship Card on file, current on tithing and participating in Parish Time/Talent activities.
§ OR An active member of another Catholic parish in good standing, where there is no school, also current on tithing. An annual Letter of Good Standing from that parish is required.
§ Statements may be sent to families showing the amount pledged and the amount paid to date. Families who are not current on their tithing or other requirements to qualify as an active parishioner may be required to pay the All-Others rate. Please see our website at www.stgabriel.net for information on automatic deductions and online giving options available for stewardship, and Time/Talent information.
§ At least one parent is Catholic or has completed the Catechumenate Rite in order to become Catholic.
· All Other Rate: This is the rate charged to families not meeting the qualifications for Active Parishioner.
· Any exceptions may be brought before the Pastor and Finance Council for review and resolution.
· School Tuition rates include NON-REFUNDABLE fees in an amount stated on the tuition agreement. In the event a child leaves St. Gabriel during the school year, the remaining tuition due, less the non-refundable fees will be pro-rated to determine the tuition owed for the year. The tuition will also be pro-rated, less the non-refundable fees, if a child enters St. Gabriel School after the start of the school year. Attendance of one day or more in any month of the school year is charged in full for that month. In the case of Child Care programs, families will be charged for two weeks’ enrollment if less than two weeks’ notice is given before the withdrawal of a child. The FACTs account of the financially responsible party will be charged the full amount due on the next scheduled payment date, or on the withdrawal date, if earlier.
Tuition and Fees Delinquency Policy:
· St. Gabriel has an approved Tuition and Fees Delinquency Policy that will be communicated to the school families each year by posting on the St. Gabriel website and also mailed to families annually in the Registration Packets.
Tuition Assistance:
· St. Gabriel and the Catholic Education Foundation offer tuition assistance to families who want to make a Catholic Education a priority for their children, but who are unable to do so due to financial circumstances. For these families who qualify, the answer is “Yes”!
· A communication will be sent to school families in September of each year to explain the process for applying for Tuition Assistance. Applications must be completed and submitted online through www.ceflou.org. A fee of $35 is required and is the responsibility of the applicant.
· Please note that tuition assistance is awarded on a need-based system and not all families who apply will receive an award. Additionally, applications completed by the Round 1 deadline will receive priority over applications completed in later rounds of awards.
· Tuition assistance may also be available to families facing hardship circumstances that arise during the year. In order to be considered for these funds, the tuition responsible party must first submit a tuition assistance application to CEF (if one has not been filed previously). After the family has filed a Tuition Assistance application, then they must submit an appeal form to the Parish Finance Manager for consideration by the St. Gabriel Tuition Assistance Committee. The Tuition Assistance appeal form must be filled out completely, with adequate documentation and the reason for the appeal. Valid reasons to file an appeal include - Change in family circumstances (death, birth, divorce); Medical Expenses; Change in employment. The appeal form or Tuition Assistance application will then be considered for aid awards.
· We are dedicated to supporting our families in all areas – faith, family, education, community - and St. Gabriel understands that circumstances are not predictable. Families should not hesitate to contact the Parish Finance Manager at any time if payment difficulties arise during the year. Please see the Delinquent Tuition and Fees Payment Policy also for more information.
Completing Registration and Payment:
· Families must submit their completed registration online by the designated date to avoid losing their placement in the program.
· All families must be enrolled in FACTS, our tuition management system, even if they will be making an annual payment; a valid payment account (either checking or credit card) is required at all times. Families may additionally make payments online to their FACTS account or submit cash or checks to the Parish Office for payment, which will be posted to their FACTS account when received. Once a payment option is selected, payment due dates cannot be changed. Payment cycle selections are: Monthly on the 15th of the month; Semi-monthly on the 15th and last day of the month; or Annual payment. A $55 FACTS enrollment fee will be charged by FACTS to all families.
· Every family is required to maintain a valid payment account in FACTs at all times. If a family is notified by FACTs that their payment account is not valid, or if payments are returned, then the Delinquent Tuition and Fees Payment Policy will apply.
· Families who are in violation of these tuition and delinquent payment policies may be asked to remove their children from our programs, and they will not be allowed to return until the payment issues are resolved.
Updated 07/2025
